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Purpose
To define the circumstances,
terms, and conditions under which employees may apply for and
be granted Leave Without Pay (LWOP).
Eligibility
All regular full-time employees
are eligible to apply for Leave Without Pay.
General Provisions
The University recognizes that
from time to time employees may need to take leave in excess their
accrued paid leave. This need may occur due to maternity, illness,
death in the family, to pursue educational goals or for other reasons.
Leave Without Pay is a benefit that is granted at the discretion
of the University.
Application
Employees are required to
exhaust all applicable accrued leave before requesting Leave Without
Pay.
Because the nature of the
reasons for requesting Leave Without Pay are diverse, the time
frame within which LWOP is requested will vary. Employees are
expected to submit applications for Leave Without Pay as soon as they become
aware that they will have need to make the request. In some instances,
such as Maternity or Study Leave, specific time frames are mandated.
Written requests should be
submitted to the Department Head and accompanied by a standard
Leave Application Form.
Unauthorized Leave
Any absence not authorized
by a specific grant of leave under the provisions of the University's
leave regulations shall be deemed to be an absence without leave.
Department Heads are authorized to charge such absences to Leave Without
Pay. Such absence may also be grounds for disciplinary action.
Approval
The Department Head may approve
Leave Without Pay for up to thirty consecutive days. Requests
for Leave Without Pay in excess of thirty days must be approved
by the Component Head. All leave in excess of sixty (60) days must be
approved by the President.
Requests for Study Leave must
be approved by the President.
Continuation of
Benefits During Leave Without Pay
Group Insurance
Coverage
If an employee is granted a
Leave Without Pay, arrangements must be made with the Human Resources
Office to continue Group Insurance at the employee's expense.
Accrual of Leave
Employees do not accrue Annual
or Sick Leave while on Leave Without Pay.
Paid
Holidays
Employees on Leave Without
Pay are not eligible to be paid for holidays falling within the
period of absence.
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