Annual Leave and Sick Leave are accrued. Upon completion of one calendar month of employment, full-time regular employees are eligible to earn both annual and sick leave, and faculty members are eligible to earn sick leave only. No leave shall accrue for partial months worked at the beginning or termination of employment.

Sick Leave

Executive, Administrative/Managerial, Research Faculty and Professional Staff accrue paid sick leave at the rate of 8.75 hours per month, for a total of 15 days per year. Regular full-time staff accrue sick leave at different rates depending on the number of hours in their regular workweek, as follows:

Teaching Faculty accrue sick leave at the rate of 8.4 hours per month for the ten month academic year, totaling 12 working days per academic year.

Annual Leave

Executive, Administrative/Managerial, Research Faculty and Professional Staff accrue paid annual leave at the rate of 12.25 hours per month, a total of 21 working days per year.

Regular full-time staff accrue paid Annual Leave at rates based on their length of service and number of hours in a regular work week, on the following schedule:

35-hour work week:
3 years = 8.75 hrs/mth. (15 days/yr.)
3+years = 12.25 hrs/mth. (21 days/yr.).

40-hour work week:
0-3 years = 10 hrs./mth. (15 days/yr.)
3+years = 14 hrs./mth. (21 days/yr.)

New non-contract employees may not take Annual Leave until they have successfully completed their probationary period. Employees may carry over a maximum of 80 days of Annual Leave from one fiscal year to the next. Leave accrued in excess of this must be used by the end of the current fiscal year or be forfeited.

Annual Leave must be requested and approved in advance except in emergencies. The amount of advance notice varies with departmental needs. Department Heads should set reasonable guidelines and convey them to all staff. Department Heads may require employees to be present during periods of peak activity and may require documentation from employees to substantiate leave taken without advance notice because of emergencies. An employee who takes Annual Leave without obtaining advance approval may have the absence charged to Leave without Pay.

Bereavement Leave

All regular employees are entitled to five days of leave for funeral purposes upon the death of an immediate family member, defined as a spouse, parent, child or stepchild; or three days of leave upon the death of a sibling. Bereavement Leave may be charged to accrued Sick Leave, Annual Leave, Compensatory Leave or Leave Without Pay.

Compensatory Leave

Non-exempt regular salaried employees are eligible to earn Compensatory Leave. Those working a 35 hour week accumulate one hour of compensatory time for the first hour worked over 7 in any one day, and for every hour worked over 35, up to 40, in any week. Those working more than 8 hours in any one day or more than 40 hours in any week accumulate compensatory time at the rate of one and one-half times for the excess hours worked.

Employees may accrue up to 240 hours of compensatory time (see Compensatory Time, page 24). It must be used in lieu of Annual Leave. Compensatory Leave must be requested and approved in advance except in emergencies, subject to the same terms and conditions as Annual Leave.

Family Medical Leave

The University recognizes that family issues may have a substantial impact on worker’s well being and ability to perform on the job. From time to time it may be necessary to take time from work to care for family members with serious medical conditions, or for personal medical reasons. Therefore, to address these concerns, and to comply with the Family Medical Leave Act of 1993 (FMLA), eligible employees may take up to twelve (12) weeks of leave for the employee’s own serious illness, the birth or adoption of a child, or the care of a seriously ill child, spouse or parent. To be eligible, an employee must have worked at least 1,250 hours during the 12-month period preceding the leave request and must have been continuously employed by the University for at least 12 months.